CLNZ / NZSA Research Grants – Application Guide and Criteria

Please read this carefully before applying and refer to it while completing the application process.

The 2019 CLNZ / NZSA Research Grants are proudly bought to you by Copyright Licensing New Zealand (CLNZ) and the New Zealand Society of Authors (NZSA) to support New Zealand writers by providing assistance to writers who wish to undertake research for a fiction or non-fiction writing project.

Four $5,000 Research Grants are available;
Plus one Research Grant recipient will be selected to also receive a six-week fellowship at the Stout Research Centre at Victoria University Wellington.

Submissions for entries must be made online. Unsuccessful applicants will be advised before the announcement on Friday 6 September. Successful recipients will be contacted directly and will be publicized widely through CLNZ and NZSA media channels.

Section 1.  How to enter

  1. All applicants must read, understand and accept the information, terms and conditions within these 2019 CLNZ / NZSA Research Grants Application Guide and Criteria. Applicants are encouraged to print or bookmark this page and to refer back to it throughout the application process.
  2. The application process can take some time to work through. Applicants will have an opportunity to save their work and come back to it. Before starting your application, please read Section 2 of this document to learn what information will be required, and ensure all supporting documentation required to be uploaded is in pdf format. Please also take note of the word and page limits when submitting and uploading information.
  3. Before submitting their application, applicants will have an opportunity to review and edit their application. Once submitted, the application cannot be further edited. A copy of the application will be sent to the email address supplied.
  4. A $25 application fee is required to confirm your application.

Section 2.  What information will you need to provide?

Applicants will be asked to provide the following:

Applicant details
• Full name
• Postal address
• Email address
• Phone number
• Responses to some general YES/NO questions

Project details
• Title of project
• Summary of project (300 word limit)
• Outline of the research required for this project (that this grant would be used for) (300 word limit)
• Have you carried out or published any previous work on this project?
• Do you intend to apply, have you already applied, or have you received any other grants/awards in connection with this project? (if yes, you will be required to supply further details)
• Would you also like to be considered for a fellowship at the Stout Research Centre in Wellington?

TIP: It may be useful to have answers written in a separate word document that can be copied and pasted to the online form so that you have time to edit thoughtful answers.

Supporting documentation
Applicants will be required to upload supporting documentation during the application process. These documents must be in pdf format and not exceed the page limits stated.
• Sample of writing – from proposed work or from an alternative work in the same genre (5-10 pages maximum)
• Curriculum Vitae – to include a summary of your achievements as a writer, and list main published works (maximum 3 pages)
• Expressions of interest – this could be letters or emails received from publishers. (maximum 3 pages)

Section 3.  Acceptance of grant

If successful, applicants acknowledge and agree to the following:

  1. The research grant will be used for the purpose/project for which it was granted.
  2. Recipient will participate in any media exposure reasonably requested by NZSA and provide a photograph for publicity purposes.
  3. Acknowledgement will be made in the resulting publication(s) produced by the recipient and a complimentary copy provided to NZSA. Specific reference: Recipient of a 2019 Research Grant from New Zealand Society of Authors and Copyright Licensing New Zealand.
  4. In the week of the announcement of the Research Grants, the recipients will be paid $5,000 (by direct credit to a nominated bank account). The nominal period for the Research Grants is January to December in the year following the grant being made. Any variation to this timeframe will need to be agreed, in advance, with NZSA.
  5. A project completion report must be provided within 12 months of the research grant being awarded. This report should be one to two A4 pages and detail the outcomes achieved from the grant, in line with what was applied for and/or an explanation of variations from the original project plan.
  6. I acknowledge that NZSA reserves the right to modify or withhold any payments to be made under this grant or to require a refund of all or part of the grant funds, if it, in NZSA’s sole discretion, deems that:
    a. The recipient has not fully complied with the conditions of this award;
    b. The recipient’s actions, whether intentional or accidental, have or may, bring NZSA and/or the Research Grants into disrepute.
  7. Any taxes (including any income tax, GST and any others) that may be due in relation to my receipt of the research grant is the responsibility of the recipient.

Section 4.  Eligibility and conditions of entry

  1. The applicant is solely responsible for ensuring that their entry meets the eligibility and conditions of entry outlined here. Any queries regarding eligibility including interpretation of eligibility, conditions of entry and selection criteria should be directed to NZSA via email
  2. Applicant must be a New Zealand citizen or permanent resident.
  3. Applications may be made by joint authors, however one author must be named as the Lead Author and be the “Applicant” for the purposes of awarding the grant and who will also be the grant recipient. CLNZ and NZSA will not be involved in, nor responsible for, any agreements, negotiations or disputes between joint authors.
  4. Applications for projects of national or significant local interest or which add significantly to the field or genre on the subject will be favoured by the selection panel.
  5. Submissions for entries must be made online and are open from 21 June 2019 until 26 July 2019. Once your entry has been submitted, you will receive confirmation to the email address supplied.
  6. If, in the opinion of the selection panel, no four entries are worthy of a research grants, fewer grants may be given.
  7. The recipient of the six-week fellowship at the Stout Research Centre at Victoria University in Wellington will be responsible for any travel, accommodation and/or associated costs. The fellowship has been arranged for the last quarter of the year and provides use of a workstation and access to facilities at the research centre. On acceptance of this fellowship, the recipient will be connected with the Stout Research Centre to make arrangements directly with them.
  8. The selection panel’s decision is final and no correspondence will be entered into. Any attempt to contact members of the selection panel will render the application ineligible.
  9. Successful recipients will be contacted directly, announced on Friday 6 September and will be publicized widely through CLNZ and NZSA media channels.
  10. Unsuccessful applicants will be advised via email to the address supplied.